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Position: Counter Clerk (Part-Time/Year-Round/Hourly/Non-Exempt)

Location: Yarmouth Town Hall

Hours of Work: 20-25 hours per week during the primary hours of 11:30 a.m. to 4:00/4:30 p.m., Monday through Thursday and 8:00-12:00 on Fridays. Additional work hours will be needed at varying times of year, including elections.

Hourly Pay Range: $20.00 to $21.35 per hour

Closing Date: Open Until Filled

JOB GOAL*: *This position will perform clerical, accounting and support work in the collection and processing of various taxes/fees for the Town of Yarmouth. This position will perform duties in a part-time capacity to support the Town Clerk (Elections/Absentee ballots), Motor Vehicles and the Finance Director (Resident taxes and fees). This position has no supervisory responsibility.

ESSENTIAL FUNCTIONS:

· Issues all pertinent Town licenses (I.E. motor vehicle, dog, hunting, fishing, shellfish, etc.)

· Accurately receives, processes and enters/records payments into Munis software for property taxes, excise taxes and registration fees (motor vehicles, boats, trailers, ATVs and snowmobiles). Payments and receipts are processed by cash, check or credit card transactions.

· General tasks and/or support of elections.

· Extends and provides information, support and assistance to citizens and visitors either in person or over the telephone.

· Enters cash receipts into the computer for punch tickets, taxes, etc.

· May prepare/send Town correspondence as needed, including, but not limited to forms, letters, licenses or other formats.

· Builds collegial working relationships with all Town employees and provides coverage and/or assistance when needed.

· Provides outstanding customer service to residents, visitors and colleagues at all times.

· Processes filing when needed.

· May notarize documents, upon attainment of Notary Public.

· Performs other work as required or as assigned.

REQUIREMENTS, EDUCATION AND EXPERIENCE:

· Must be reliable and consistent with daily attendance and punctuality.

· Excellent aptitude in math with a strong attention to detail.

· Strong working knowledge of computers with ability to learn new software.

· Prior Municipal work experience helpful, including prior work using Trio or Munis.

· Outstanding customer service skills (both verbally and with written communications).

· Ability to attend job-related training when needed (I.E. State of Maine Motor Vehicle Agent).

· Must be a high school graduate or hold a GED equivalent.

· Related coursework in bookkeeping, accounting, or business background helpful.

· Applicable work experience with a minimum of two (2) years of office experience in a related work field is preferred. Municipal knowledge of motor vehicles, elections, tax collection and/or law awareness is beneficial. Training will be provided.

· Consideration will be extended for any combination of education and experience.

SKILLS AND ABILITIES:

· Strong working knowledge of the Microsoft Office Suite. Entry-level to intermediate skillset in Excel preferred.

· Knowledge of office practices and procedures in operation of daily office tools and equipment.

· Ability to work independently with minimal supervision following the probationary/training period (six months). Individual should be comfortable asking clarifying questions when needed.

· Proven ability to accurately and expeditiously perform arithmetic calculations; ability to communicate effectively both verbally and in writing; ability to establish successful working relationships; ability to work in a busy environment with frequent interruptions which will fluctuate at varying times of year (I.E. tax commitment or elections).

· Ability to be flexible, as this position can shift in work focus/direction at any time. This position may be asked to provide coverage during lunch breaks or other absences when needed and with minimal notice to the employee.

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To Apply: Please submit a complete application packet to hr@yarmouth.me.us. Your materials should be addressed to the attention of Jessica Factor, Human Resources Director. Please include the Town’s Employment Application, with a cover letter and/or resume.

The Town of Yarmouth is an Equal Opportunity Employer (EOE). The Town of Yarmouth does not discriminate in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral or any other aspect of employment on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. The Town of Yarmouth does not discriminate against qualified applicants and employees with disabilities in hiring, promotion, discharge, pay, job training, fringe benefits, classification, referral or any other aspect of employment. The Town of Yarmouth also provides qualified applicants and employees with disabilities with reasonable accommodations that do not impose undue hardship on the Town of Yarmouth.